What is Job Orientation?
Job Orientation meaning: A job orientation happens in the first few days of a new hire’s employment, introducing them to their respective team and showing them their workspace. They are also administered with the new paperwork. Usually, most employees spend a considerable portion of their job orientation reviewing the onboarding information that includes benefits, salary, dress code, and more.
Why is job orientation in HRM important for new hires and the organization?
Job Orientation in HRM is essential as it denotes the beginning of a new relationship between the employer and the employee. The first day of work is considered the most important as all the new hires seek to affirm the decision to accept the offer.
It also paves the way for a smooth transition into the new role, benefiting new employees and their managers. By clearly communicating the expectations to new employees, they can start being as productive as possible in a short time. Engaging in Orientation will also help reduce new employee turnover due to misunderstandings or unmet expectations as a healthy part of the onboarding process. Also having a clear policy will also help all the new team members to understand and receive the same training.
What to include in the job orientation in the HRM process?
You must gather all the materials needed to make an informed decision and prepare the job orientation for new employees. Here are some of the things that should include in a job orientation process-
- The background of the company, which also includes its vision and a proper mission statement, goals, objectives, and history
- The overview of the company, standards, policies, and procedures
- The details on benefits and payments
- Discussion on the expectations and responsibilities of the specified role
- Tour of the entire office and also the employees’ work area
- Introduction to other co-workers and departments
10 Ways to make a Job Orientation at your Organization a Success
These are some of the best-proven methods for making a job orientation successful at your organization.
To Reduce first-day Jitters.
Ensure you include a plan for the employee’s start date, which can help reduce stress and communication aid. Mention when they should arrive and provide detailed directions on finding the workplace and, if required, how to find the best parking space. Ensure you also inform them which door they must access and whom they should report to. Also include information about the dress code and any other documentation that they are required to carry.
If your new hires are remote, ensure you let them know how to check in and what they can expect on their first day.
Set the workplace.
Before the arrival of the new employee at work, please ensure that you have all related items waiting for them. This could include technology, identification, badge, locker, keys, – supplies, emails, passwords, or other invitations to the company, communication, and systems.
Remote employees will require these items beforehand; you can send them well in advance. You can also provide some helpful guidelines so that they can set up a comfortable and professional workspace.
Try to personalize the job orientation by adding some items, including a corporate T-shirt, pens, notepads, and water bottles. You can add their name to the workstation before they arrive. You could also welcome a new employee with a plant and a card signed by all the peers. Hosting a group lunch or online event to make everybody comfortable with each other.
Keep the orientation program schedule ready.
When working on the job orientation program schedule, ensure it includes all the required items and is essential for the new hire to know. You can also add snacks, breaks, and touch points with a seasoned employee at least twice daily. Can continue this practice for the first few weeks as well. You can encourage employees to ask more questions to get to know their peers. Make sure the program is specific and consistent for all the new employees by crafting a quick job orientation checklist.
Create a Visual Presentation
Creating a visual presentation is a much better idea than a bunch of people talking about the company. The advantage of having a presentation is that it provides both auditory and visual stimulation to new hires. It can also be sent out to the employee before onboarding. It could also be displayed for the new hires in virtual meetings or an orientation webinar.
Group Sessions by Topic
Standard Orientation will include reviewing the company, culture, mission and vision, leadership, and other procedures. It would be best if you had time for an office tour that will help the employee get introduced to the core team members, department, leaders, and other facilities. Group sessions by topic so that the HR, who handles administrative tasks, leads to handle vision and mission-driven tasks, and more remote teams can also be managed similarly.
State The Job Expectations
Every employee could be assigned different tasks but must communicate certain core expectations from day one. For example, all employees must make it a responsibility to do their best in their work. They should be problem solvers and also seek help whenever needed. The new employees must be aware that they need to learn new things regularly, be professional, and have integrity. They must be honest and accept that people make mistakes, which is entirely okay. Most importantly, they need to understand that respect is vital and promotes positive work relationships with others.
State the Recognition for Them
The company must also communicate the values and rewards that the employees can receive for their hard work. Ensure all employees understand the performance system and how it can lead to recognition and promotion. All employees must know that the company offers an inclusive and equitable work opportunity where everyone can thrive.
Provide Project Introduction
New employees would be very eager to learn about their work, so you must give them an overview of the projects they will be a part of. Please ensure that you can provide them with some background on the project, which they would be working with, and other important information required for the project’s success.
To improve everything, you must have a survey ready for recent employees to get their feedback on the entire process. Make sure you note down any concerns raised by the employees, suggestions for any improvement, or other questions they might have.
Frequently Asked Questions
What are the basic rules of job orientation?
A job orientation can be simple. You can keep in mind a few rules to ensure that you can conduct a successful job orientation. Some of them include-introduction to the team, giving a clear overview of the roles, tips, and expectations, organization, summarization, safety, measures and regulations, facilities, store, employee benefits, and policies. Learn more to know Job Orientation’s meaning.
How do I prepare for an orientation program?
To prepare for a job orientation program, ensure you have a quick chat list that includes all the essential points. These can help the employee understand the new workspace, welcome them to the team, and prepare a proper job orientation schedule. Creating a visual presentation, stating the expectations of the job, making sure your employees understand their values and introducing them to the projects you hired them for in the first place. Read more to know about Job Orientation’s meaning.